Doing More Means Getting Less Done: The Multitasking Myth (Issue #32)
“Multitasking is the ability to screw everything up simultaneously.” — Jeremy Clarkson
I distinctly remember when I used to believe that I was excellent at multi tasking. I literally could by typing an email (one train of thought) and also having an in person conversation, listening and responding!
I thought it was a superpower. In fact, I received compliments throughout my younger years and early career about how well I juggled all things thrown my way and multitasked.
I am positive the words ‘excellent multitasker’ was in my performance reviews.
It wasn’t until someone said “multitasking just means splitting your attention to different things; you can’t focus 100% on multiple tasks”—or something to that effect and it made me completely rethink ‘multitasking’.
The Multitasking Myth
Research suggests that multitasking doesn’t just impact productivity—it also contributes to higher stress levels, increased error rates, and faster burnout.
And, yes multitasking burnout has become even worse because of what some call ‘digital multitasking’. It’s no longer just switching tasks or juggling a whole bunch at once.
Digital multitasking refers to engaging with multiple digital tasks or devices simultaneously. Including:
Switching between apps or programs (e.g., responding to emails while working on a report).
Using multiple screens or devices (e.g., watching a webinar while texting on a phone).
Splitting attention across digital content (e.g., browsing social media while on a video call).
The effects of digital multitasking
Reduced focused and efficiency caused by task-switching.
Unable to retain, comprehended or recall information.
Increased mental fatigue due to constant shifting attention.
Essentially, digital multitasking feels productive, but it often leads to lower-quality work and more stress.
So, how can we tackle multitasking (the right way) with all these digital tools right in front of us?
How to beat multitasking fatigue and burnout
Group similar tasks. For example, set blocks of time to answer emails rather than responding or refreshing those emails multiple times a day. (Guilty)
Try the 20-20-20 rule or the Pomodoro technique that helps you focus on one tasks for 25 minutes and then take a short break. Read more about Pomodoro & the 20-20-20 rule.
Pair up low and high cognitive tasks. For example, if you’re writing a report (high) listen to music (low).
Use those ‘Do Not Disturb’ notifications when you’re in deep work including those Slack/Teams messages, text messages and random social ‘someone’s going live’ notifications.
Work on giving 100% attention to the most critical tasks to help you retain information—taking notes when in a meeting (being engaged).
And most importantly schedule breaks, take a walk, stretch and don’t forget to keep hydrated.
Wellness Corner
Did you know that 80% of remote workers feel that working from home has increased their stress levels due to blurred work-life boundaries?
If you’ve been pushing through long hours without a break, it’s time to course-correct! Managing stress doesn’t require a massive lifestyle shift—sometimes, it’s the small, intentional habits that make the biggest difference.
Here are five ways I practice mindfulness and take time to reset during the workday:
I said it before and I’ll say it again—hydrate, hydrate, hydrate. Dehydration can make you feel sluggish and stressed. Keep a water bottle nearby and sip throughout the day.
Get moving and take a short 5–10 minute walk. Bonus* it can lower cortisol levels, improve mood, and boost creativity.
Sitting too long tightens muscles and increases tension—time to stretch it out. Simple things like neck rolls, shoulder shrugs or just some standing stretches between meetings will do the trick!
Be sure to step away from your screen for your eyes and your brain! Bonus* go out and get some fresh air.
Until next time, stay well
~Colleen